Effective date: February 7, 2025
At EdLight, we take your privacy seriously. Please read this Privacy Policy to learn how we treat your Personal Information. By using or accessing our Services, you acknowledge that you accept the practices and policies outlined below, and you hereby consent that we will collect, use, and share your information as described in this Privacy Policy.
Your use of EdLight’s Services is subject to our Terms of Use, which incorporates this Privacy Policy. Any terms we use in this Policy without defining them have the definitions given to them in the Agreement. Note that certain parts of this Privacy Policy may only apply to you depending on your relationship with us. Terms like “Educational Institution,” “Educator,” “Student,” and “Parent” are defined in the Terms of Use.
You may print a copy of this Privacy Policy by clicking here.
As we continually work to improve the Services, we may update this Privacy Policy from time to time. We will alert you of material changes by placing a notice on our website, by sending you an email, and/or by some other means. Please note that if you’ve opted not to receive legal notice emails from us or you haven’t provided us with your email address, those legal notices will still govern your use of the Services, and you are still responsible for reading and understanding them. By using the Services after any changes to the Privacy Policy have been posted, you agree to all changes.
Privacy Policy Table of Contents
We understand the importance of safeguarding student data and are committed to the highest standards of privacy and security.
What this Privacy Policy Covers:
This Privacy Policy covers how we treat Personal Information that we gather when you access or use the Services. “Personal Information” means any information that identifies or relates to a particular individual and also includes information referred to as “personally identifiable information” or “personal data” under applicable data privacy laws, rules or regulations. This Privacy Policy does not cover the practices of companies we don’t own or control or people we don’t manage. Certain parts of this Privacy Policy only apply to our marketing website, https://www.EdLight.com/ (“Marketing Website”).
Personal Information
Categories of Personal Information We May Collect
The following charts detail the categories of Personal Information that we may collect and may have collected about you over the past 12 months, based on your interactions with us. Please note that multiple charts may apply to you if you interact with us in more than one way.
Marketing Website Visitors, Marketing Leads, or other Business Contacts
Category of Personal Information (and Examples)
Business or Commercial Purpose(s) for Collection
Categories of Third Parties With Whom We Share this Personal Information:
Contact Data such as first and last name, email address, employer name
Device/IP Data such as IP address, device ID, domain server, and type of device/ operating system/ browser used to access the Services.
Web Analytics such as web page interactions, referring webpage/source through which you accessed the Services, non-identifiable request IDs, and statistics associated with the interaction between device or browser and the Services.
Other Identifying Information that You Voluntarily Choose to Provide such as in emails or other communication you send us
Educators
Category of Personal Information (and Examples)
Business or Commercial Purpose(s) for Collection
Categories of Third Parties With Whom We Share this Personal Information:
Contact Data such as first and last name, email, phone number, associated Educational Institution, and job title.
EdLight Account Data such as your login information.
Device/IP Data such as IP address, IP address-based location data, device ID, domain server, and type of device/ operating system/ browser used to access the Services.
Web Analytics such as web page interactions, referring webpage/source through which you accessed the Services, non-identifiable request IDs, and statistics associated with the interaction between device or browser and the Services.
Photos that you upload to the Services.
Other Identifying Information that You Voluntarily Choose to Provide such as emails, letters, texts, or other communications you send us.
Parents
Category of Personal Information (and Examples)
Business or Commercial Purpose(s) for Collection
Categories of Third Parties With Whom We Share this Personal Information:
Contact Data such as first and last name, email, phone number, associated Educational Institution, and job title.
EdLight Account Data such as your login information.
Mobile Device Data such as device type, operating system, device identifiers, general location data.
Device/IP Data such as IP address, IP address-based location data, device ID, domain server, and type of device/ operating system/ browser used to access the Services.
Web Analytics such as web page interactions, referring webpage/source through which you accessed the Services, non-identifiable request IDs, and statistics associated with the interaction between device or browser and the Services.
Photos that you upload to the Services.
Other Identifying Information that You Voluntarily Choose to Provide such as emails, letters, texts, or other communications you send us.
Students
Category of Personal Information (and Examples)
Business or Commercial Purpose(s) for Collection
Categories of Third Parties With Whom We Share this Personal Information:
Contact Data such as first and last name, email, phone number, and job title.
EdLight Account Data such as your login information.
Mobile Device Data such as device type, operating system, device identifiers, general location data.
Education Data such as your Educational Institution, grades or transcripts.
Photos that you upload to the Services.
Other Identifying Information that You Voluntarily Choose to Provide such as emails, letters, texts, or other communications you send us.
Categories of Sources of Personal Information
We collect Personal Information about you from the following categories of sources:
Our Commercial or Business Purposes for Collecting or Disclosing Personal Information
Other Permitted Purposes for Processing Personal Information
In addition, each of the above referenced categories of Personal Information may be collected, used, and disclosed with the government, including law enforcement, or other parties to meet certain legal requirements and enforcing legal terms including: fulfilling our legal obligations under applicable law, regulation, court order or other legal process, such as preventing, detecting and investigating security incidents and potentially illegal or prohibited activities; protecting the rights, property or safety of you, EdLight or another party; enforcing any agreements with you; responding to claims that any posting or other content violates third-party rights; and resolving disputes.
We will not collect additional categories of Personal Information or use the Personal Information we collected for materially different, unrelated or incompatible purposes without providing you notice or obtaining your consent.
How We May Disclose your Personal Information
We disclose your Personal Information to the categories of service providers and other parties listed in this section. Depending on state laws that may be applicable to you, some of these disclosures may constitute a “sale” of your Personal Information. For more information, please refer to the state-specific sections below.
Other Permitted Disclosures
We may share any Personal Information that we collect with third parties in conjunction with any of the activities set forth under “Other Permitted Purposes for Processing Personal Information” section above. Additionally, your Personal Information may be transferred to a third party if we undergo a merger, acquisition, bankruptcy or other transaction in which that third party assumes control of our business (in whole or in part). Should one of these events occur, we will make reasonable efforts to notify you before your information becomes subject to materially different privacy and security policies and practices.
Data that is Not Personal Information
We may create aggregated, de-identified or anonymized data from the Personal Information we collect, including by removing information that makes the data personally identifiable to a particular user. We may use such aggregated, de-identified or anonymized data and share it with third parties for our lawful business purposes, including to analyze, build and improve the Services and promote our business, provided that we will not share such data in a manner that could identify you or any other individual.
Tracking Tools, Advertising and Opt-Out
The Services uses cookies and similar technologies such as pixel tags, web beacons, clear GIFs and JavaScript (collectively, “Cookies”) to enable our servers to recognize your web browser, tell us how and when you visit and use the Services, analyze trends, learn about our user base and operate and improve the Services. Cookies are small pieces of data– usually text files – placed on your computer, tablet, phone or similar device when you use that device to access the Services. We may also supplement the information we collect from you with information received from third parties, including third parties that have placed their own Cookies on your device(s).
We use the following types of Cookies:
Information about Interest-Based Advertisements on our Marketing Website:
We may serve advertisements, and also allow third-party ad networks, including third-party ad servers, ad agencies, ad technology vendors and research firms, to serve advertisements based on your activity on our Marketing Website. These advertisements may be targeted to users who fit certain general profile categories or display certain preferences or behaviors (“Interest-Based Ads”). Information for Interest-Based Ads (including Personal Information) may be provided to us by you, or derived from the usage patterns of particular users on the Marketing Website and/or services of third parties. For the avoidance of doubt, we do not use Participant or Institution Personal Information for Interest-Based Ads except as a visitor to the Marketing Website. Information for Interest-Based Ads may be gathered through tracking users’ activities across time and unaffiliated properties, including when you leave the Marketing Website. To accomplish this, we or our service providers may deliver Cookies, including a file (known as a “web beacon”) from an ad network to you through the Marketing Website. Web beacons allow ad networks to provide anonymized, aggregated auditing, research and reporting for us and for advertisers. Web beacons also enable ad networks to serve targeted advertisements to you when you visit other websites. Web beacons allow ad networks to view, edit or set their own Cookies on your browser, just as if you had requested a web page from their site.
Data Security
We seek to protect your Personal Information from unauthorized access, use and disclosure using appropriate physical, technical, organizational and administrative security measures based on the type of Personal Information and how we are processing that data. You should also help protect your data by appropriately selecting and protecting your password and/or other sign-on mechanism; limiting access to your computer or device and browser; and signing off after you have finished accessing your account. Although we work to protect the security of your account and other data that we hold in our records, please be aware that no method of transmitting data over the internet or storing data is completely secure.
Data Retention
We retain Personal Information about you for as long as necessary to provide you or your Educational Institution with the Services or to perform our business or commercial purposes for collecting your Personal Information. When establishing a retention period for specific categories of data, we consider who we collected the data from, our need for the Personal Information, why we collected the Personal Information, and the sensitivity of the Personal Information. In some cases we retain Personal Information for longer, if doing so is necessary to comply with our legal obligations, resolve disputes or collect fees owed, or is otherwise permitted or required by applicable law, rule or regulation. We may further retain information in an anonymous or aggregated form where that information would not identify you personally. For example, we retain your profile information and credentials for as long as you have an account with us.
Family Educational Rights and Privacy Act (FERPA)
Certain Personal Information of Students may be subject to FERPA, 34 C.F.R. §99 et. seq. We remain under the “direct control” of the Educational Institutions we provide Services to with respect to the use and handling of any FERPA-protected “education records.”
Personal Information of Children
We use Student Personal Information only to support the legitimate educational interests of the Educational Institutions we provide Services to, as governed by the applicable Agreement, and we rely on Educational Institutions and Educators to obtain any necessary consents for Students to use and deploy the Services, including verifiable parental consent to our collection of the Personal Information of their Student under the age of 13 (“Parental Consent”) pursuant to the Children’s Online Privacy Protection Act (“COPPA”). COPPA requires that online service providers obtain Parental before they knowingly collect Personal Information online from a Student under 13 years of age. We do not knowingly collect or solicit Personal Information from Students under the age of 13 without obtaining Parental Consent.
If you are an Educator, you and your Educational Institution are responsible for collecting Parental Consent and for providing Parents with the opportunity to create an EdLight Account to consent to and monitor their Student’s use of the Services. If you are a Parent who would like to create an EdLight Account, we may receive certain information from your Student, your student’s Educator, or your Student’s Educational Institution for you to create an EdLight Account. If you are a Student under the age of 13, please do not attempt to send any Personal Information about yourself to us before your Parent has provided Parental Consent, except to provide the contact information of your Parent so they can provide us their Parental Consent if necessary.
If you believe that a Student under 13 years of age has provided us with Personal Information without their Parent providing us or your Student’s Educational Institution with Parental Consent, please contact us at support@EdLight.com. We do not condition participation in our Services on disclosure of more Personal Information from a Student under 13 years of age than is reasonably necessary for their participation, and we do not retain Personal Information from Students under 13 years of age longer than is reasonably necessary in order to fulfill the purpose for which it was disclosed.
If you are a Parent of a Student who is under 13 years of age, you may contact us at any time to ask that (a) we stop collecting Personal Information from your Student, (b) we delete any Personal Information already collected from your Student (although note that we may further retain information in an anonymous or aggregated form where that information would not identify such user personally), or (c) we stop disclosing Personal Information collected from your Student third parties, but continue to allow for collection and use of Personal Information collected from your Student in connection with the Services. Within your EdLight Account, you will have the ability to monitor your Student’s use of our Services.
U.S. State Law Privacy Rights
Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to contact us to prevent disclosure of Personal Information to third parties for such third parties’ direct marketing purposes; in order to submit such a request, please contact us at support@EdLight.com. Please note that we do not knowingly disclose Personal Information of EdLight Users to third parties for their marketing purposes.
Your browser may offer you a “Do Not Track” option, which allows you to signal to operators of websites and web applications and services that you do not wish such operators to track certain of your online activities over time and across different websites. Our website Services do not support Do Not Track requests at this time. To find out more about “Do Not Track,” you can visit www.allaboutdnt.com.
If you are a resident of Nevada, you have the right to opt-out of the sale of certain Personal Information to third parties. Please note that we do not currently sell your Personal Information as sales are defined in Nevada Revised Statutes Chapter 603A.
Contact Information:
If you have any questions or comments about this Privacy Policy, the ways in which we collect and use your Personal Information or your choices and rights regarding such collection and use, please do not hesitate to contact us at:
